Who am I
An independent Speech and Language Therapist trading as Speech Therapy Warwickshire. I deliver independent speech, language and communication assessment and therapy to children in the home and / or educational setting. I am registered with the Health and Care Professions Council (HCPC), a member of the Royal College of Speech and Language Therapists (RCSLT) and a member of the Association of Speech and Language Therapists in Independent Practice (ASLTIP). I operate a website at www.speechtherapywarwickshire.com. I am committed to protecting the privacy of information provided by clients.
My lawful purpose for processing personal information
My lawful basis for processing and storing personal information is one of ‘consent’ under Article 9 (a) of the General Data Protection Regulations (GDPR). Parents/legal guardians give explicit consent to the processing of a child’s personal data for the purpose of provision of speech and language therapy treatment.
It is a legal requirement for all Speech and Language Therapists to be registered with the Health and Care Professions Council (HCPC). The HCPC has clear standards of conduct, performance and ethics that all registrants must adhere to.
These standards affect the way in which we process and share information, specifically:
Standard 2: Communicate appropriately and effectively
How I collect personal information
Information about your child may be collected in spoken or written form from parents / legal guardians. With parental consent, information may also be collected from other professionals working with your child (such as teaching staff, childminders and NHS Speech and Language Therapists). Where relevant to your child's care I may also collect information about family members e.g. contact details for parents and relevant medical history.
How I use personal information
Personal information collected by me via my referral form, email, telephone or face to face, is stored and used by me for the purpose of delivering your child's speech and language intervention.
I use this information:
To prepare, plan and provide speech and language therapy services appropriate for your child's need
To communicate with you via post, email, telephone or text message in relation to:
For management and administration, for example names and addresses of clients are included in my secure accounting database
Any sensitive personal details are stored in a secure and confidential system and processed in confidence by me and shall only be used for the purposes of delivering appropriate speech and language therapy services to your child.
With your consent, information about your child's speech and language needs will be shared with other professionals involved in your child's care, when it is in your child's best interests. A record of your consent is kept within your child's record.
Unless I am required to do so by law, or for child safeguarding purposes, I will not disclose any personal information collected to any person other than as set out above.
With your consent I may share information such as appointment dates, times and reports via email. Any email containing sensitive personal data, either in the body of the email or as an unencrypted attachment, will be sent via a HTTPS encrypted email provider through WriteUpp.
I do not employ agents to process personal data.
I do not give or sell client details to any third parties.
How I store personal information
All information about you, your child and their speech and language therapy is stored securely in my systems to ensure that I have a complete record of my service to them.
I use a secure electronic cloud-based system called WriteUpp which is compliant with general data protection regulations. Prior to being uploaded to this system documents may be temporarily stored on an encrypted memory stick, which is only accessible via a password held by me.
Any paper based confidential information such as assessment record forms are stored securely in accordance with the Information Commissioner's Office (ICO) data protection regulations before being scanned and uploaded to your child's record on WriteUpp.
Once a paper document has been uploaded the original copy is shredded and disposed of. Voice recordings and videos may be taken of clients with parental consent. These are temporarily stored on a password protected tablet.
These may then be viewed by myself in order to make notes in a client record within 48 hours of the child's appointment. The video is then permanently deleted. With parental consent, videos of clients' speech and language intervention may be used for training purposes. These videos are temporarily stored on a password protected tablet and deleted immediately after completion of the training for which they were used.
The minimum amount of confidential information will be taken out of the office base. When your child's information is taken out of the office base it will be kept with me or will be locked in the boot my car (whichever is deemed to be the most secure at that time).
In accordance with law, all records will be kept securely until your child is 25 years old or if still receiving treatment at the age of 17, until they are 26 years old. After this time all records relating to your child will be destroyed.
Data Protection Regulations 2018
The General Data Protection Regulations (GDPR) 2018 govern protection, processing and movement of data and the legal rights of individuals to control information about themselves.
GDPR seeks to give people more control over how organisations use their data. It enforces significant penalties for organisations that fail to comply. I am registered with the Information Commissioner's Office (ICO) as a Data Controller. You can view my ICO registration by visiting: https://ico.org.uk/esdwebpages/search.
I am committed to maintaining the security and confidentiality of your child's personal information. I actively implement security measures to ensure their information is safe and review these measures annually.
I am constantly working to ensure compliance with current data protection regulation.
I will not release your personal details to any third party without first seeking your consent, unless this is required by law.
GDPR gives parents the following rights:
• The right to a copy of the information we hold about your child
• The right to ask for your child's record to be amended if you believe that it is wrong.
• How to access your child's records
• You can access the information I hold about you or your child by writing to me at the address below.
I will provide access to your child's records within 30 days of receipt of all necessary information. Please make your request in writing to:
7 Avenue Road
If you have any further questions about how I use your information, please contact me: firstname.lastname@example.org / 07947 763154
Further information about data protection legislation is available through the Information Commissioner's Office www.ico.org.uk.
You can disable any cookies at any time, but this may stop my website from functioning properly. This website will not share any personal information with third parties.
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